CS ADMINISTRATIVE STAFF MEETING MINUTES

Date/Time/Location: Sep 9, 2026, 9:00am, MSB 241D
Present: Deanna, Melissa, Mikhail, Tammy


ACTIONS/DISCUSSION

* Marcus Arnette, returns, financial provisions
* grad student restrictions:
  - 13 new grad students coming this semester
  - 103 total grad students now

  direct PhD cannot step down (or pick up MS on the way)
  4 years to get a PHD, if not go back to home country

  put on FAC agenda

* (Melissa) retention
* career fair


TAMMY

  *   Ordered business cards.
     *   New supplier Consolidated Solutions
     *   Orders were on hold but are now being processed
  *   My adobe license expired.  Working with College to get it repurchased
  *   Systems is working on Melissa???s adobe license
  *   Tombstones - checked with Charmaine.  Put in request. Dean Mandy needs to approve
  *   Bulletin Board ???Megan Dawson is looking for an approved supplier
  *   Created an Apple Education Account ??? working on an order for Qiang Guan
  *   Ordered badges
  *   Ordered various supplies
  *   Met with Peggy regarding paying people from Rouming???s NSF award


MELISSA

* Worked on getting an updated Outside Employment form for Ruoming Jin
* UG Welcome Open house
* UG Welcome Open House Wrap Up info
* Updated advisor list for Kedron
* Updated faculty office hours (again)
* Updated room reservations for Peyravi
* Worked with Career Exploration and Development on viewing issues
* Sent rejection emails to applicants for Systems position
* Finalized student hires for Systems team and Social Media
* Approved student timecards
* Sent RTP meeting email to 3 faculty members
* Finished overview training for Workloads
* Started updating Workload letters


* Worked heavily on Workload letters
* Created mailbox for Yuzhi Guo
* Continued to update office hours
* Continued to hire graders (Giovanni & Gus)
* Sent rejection letters to applicants for Systems job
* Spent a lot of time (over 2 hours hours) trying to get pdfs to print and figure
  pathways out for Jason.
* Pay Rate Exception form (Markijohn/Lei)
  Pay Raise Request form - per career services
  Updated listservs as best as I could. Waiting for updated lists back from NOC team
  for final approval.
* Worked with Mikhail to update the lists.
* Will work on updating list again after speaking with Jason.
* Figuring out printer issue/primary printer/new ticket submitted
* Started Drupal training
* Fixed student hours mistake
* Worked with Payroll to fix that mistake
* Worked with Giovonni to hire another student
* Worked on trying to fix OneNote

DEANNA

  *   Epafs and tuition waivers for grad students. Some are still lingering.
      Students still arriving.
  *   Confirmed reservation of Career Fair. Fair active. Working w/ Conner
      on promotion materials.
  *   Room and schedule adjustments for Fall.
  *   Assist grad students with their questions.